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How to Use a Microsoft Access Database to Update SharePoint Data in Real Time
Update SharePoint data by creating a linked table in Microsoft Access with the CData SharePoint ODBC Driver.
CData ODBC drivers connect your data to any database management tool that supports Open Database Connectivity (ODBC). This includes many of the most popular productivity tools, adding new capabilities for document sharing and collaboration. Using the CData ODBC driver for SharePoint, you can update live SharePoint data in Microsoft Access; for example, you can make updates that can be immediately seen by other users.
About SharePoint Data Integration
Accessing and integrating live data from SharePoint has never been easier with CData. Customers rely on CData connectivity to:
- Access data from a wide range of SharePoint versions, including Windows SharePoint Services 3.0, Microsoft Office SharePoint Server 2007 and above, and SharePoint Online.
- Access all of SharePoint thanks to support for Hidden and Lookup columns.
- Recursively scan folders to create a relational model of all SharePoint data.
- Use SQL stored procedures to upload and download documents and attachments.
Most customers rely on CData solutions to integrate SharePoint data into their database or data warehouse, while others integrate their SharePoint data with preferred data tools, like Power BI, Tableau, or Excel.
For more information on how customers are solving problems with CData's SharePoint solutions, refer to our blog: Drivers in Focus: Collaboration Tools.
Getting Started
Connect to SharePoint as an ODBC Data Source
If you have not already, first specify connection properties in an ODBC DSN (data source name). This is the last step of the driver installation. You can use the Microsoft ODBC Data Source Administrator to create and configure ODBC DSNs.
Set the URL property to the base SharePoint site or to a sub-site. This allows you to query any lists and other SharePoint entities defined for the site or sub-site.
The User and Password properties, under the Authentication section, must be set to valid SharePoint user credentials when using SharePoint On-Premise.
If you are connecting to SharePoint Online, set the SharePointEdition to SHAREPOINTONLINE along with the User and Password connection string properties. For more details on connecting to SharePoint Online, see the "Getting Started" chapter of the help documentation
Create a Linked Table to MyCustomList Data
Follow the steps below to create a linked table, which enables you to access live MyCustomList data.
- On the External Data tab in Access, click ODBC Database.
- Select the option to link to the data source. A linked table will enable you to read from and write data to the MyCustomList table.
Select the CData SharePoint data source from the Machine Data Source tab.
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Select the MyCustomList table. For more information on this table, see the "Data Model" chapter in the help documentation.
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Double-click the linked table to make edits. The linked table will always have up-to-date data and any changes will be reflected back to the underlying table.
Ready to get started?
Download a free trial of the SharePoint ODBC Driver to get started:
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SharePoint ODBC Driver
The SharePoint ODBC Driver is a powerful tool that allows you to connect with live data from SharePoint and SharePoint Online, directly from any applications that support ODBC connectivity.
Access SharePoint data like you would a database - read, write, and update SharePoint Lists, Contacts, Calendar, Links, Tasks, etc. through a standard ODBC Driver interface.
